Topic Definitions #
Gate 1: Create a Vision? #
Gate 1: Create a Vision? #
the first phase of the project, known as the "Idea" phase, is an exciting starting point. To begin building a strong project model, the initiator, customer, or project manager should express a bold and ambitious vision for its future. This vision serves as a powerful foundation, inspiring the direction and potential of the project.
Project Phase Gates #
Project Phase Gates #
the continuation of the project is typically decided by a manager, steering committee, or governance board. This decision is thoughtfully made based on current forecasts and available information, which includes the business case, risk analysis, and the availability of essential resources, such as funding and skilled personnel. In this way, the process ensures a well-informed path forward, aligned with project goals.
Phase-Gate Process #
Phase-Gate Process #
this is a highly effective project management technique in which an initiative or project—such as new product development, software creation, process improvement, or business transformation—is thoughtfully divided into distinct stages or phases. Each phase is separated by decision points, known as gates, so that progress can be carefully reviewed and aligned with the overall project goals.
To Create a Vision, it is Necessary to Create a Strategic Management System for an Organization or Business #
The strategy of an organization or business clearly defines its direction and priorities, effectively shaping project goals through its strategic objectives. In this way, each project aligns with and actively contributes to achieving the organization’s or business’s overall long-term goals, ensuring sustained growth and success.
Strategic Modalities #
Mission #
Explains why the project / business exists. Provides a clear direction for all decisions made by the organization and accurately reflects the current reality. It is characterized by a long-term approach without time limitations, making it valuable for both external and internal use.
Vision #
Fixes an idea of the future of the project / business. Serves as a comprehensive guide for shaping the organization’s strategy, as it describes and explains the evolving reality. It is designed to be achievable within specific time frames, primarily supporting internal objectives, although its slogans can also resonate effectively in external contexts.
Strategy #
A plan to turn the vision into reality by the mission. Outlines a carefully crafted list of actions aimed at creating value that will exceed costs, along with a detailed description of the company’s value creation process. It encourages continuous adjustments in response to analytics, customer insights, mistakes, and other factors, making it a powerful tool intended solely for internal use.
Business Goals and Strategies #
- Business goals and strategies clearly define the overall direction of the organization, setting a strong foundation for growth.
- Business goals represent the Ultimate Future Ambitions that the organization passionately strives to achieve, while strategies serve as the thoughtful plans and carefully crafted pathways that guide the organization toward reaching those goals.
Project-level Goals (Goal Catalog) #
- The middle level includes then catalog of project-level goals. It outlines the specific objectives to be achieved within individual projects. These project objectives are directly related to the organization's goals and strategies, but are tailored to each project in a way that effectively contributes to the achievement of business goals.
- Project goals are derived from broader organizational objectives and strategies. Each project is created with an understanding of how it should contribute to the overall goals of the organization.
New Project-specific Goals #
- At the bottom level , there are new goals specific to each project. These goals are positively focused on achieving concrete results and completing tasks within a specific project. Their purpose is to actively support the achievement of project-level goals, which, in turn, help drive the organization’s goals and strategies.
Project Milestones #
- Project milestones are essential checkpoints and achievements that help track positive progress and ensure alignment with the project’s broader goals. Milestones serve not just as tasks but, rather, as critical events and accomplishments that signal a project’s advancement. They are carefully derived from specific goals and effectively measure each step of the project’s progress..
How Project Milestones are Formed #
1.From Project-specific Goals: #
- Once the project-specific goals are clearly established, these goals are thoughtfully broken down into actionable tasks and phases. Each task is then mapped to specific milestones, which mark important points where key deliverables and positive results can be achieved. This process ensures that the project moves forward in an organized and measurable way.
2.Tracking Progress: #
- Milestones act as valuable, measurable indicators of progress, providing both the project team and stakeholders with a clear view of whether the project is moving in the right direction and meeting its deadlines. Moreover, if milestones are not met, they function as an effective early warning system, encouraging timely adjustments to the project plan to keep everything aligned with the desired outcomes.
3.Alignment with Organizational Objectives: #
- Each milestone should be thoughtfully designed so that its successful achievement not only supports the completion of project-specific goals but also actively contributes to the broader organizational objectives and strategies. In this way, milestones serve as valuable markers of incremental progress toward the organization’s larger strategic goals, fostering alignment and momentum.
4.Examples of Milestones: #
- Completion of a critical phase (e.g., design phase, development phase).
- Approval of key deliverables (e.g., a prototype, a feasibility study).
- Achieving specific performance indicators (e.g., reaching a certain number of users or sales).
- Regulatory approvals or completion of testing stages.
Today's Challenges #
Today’s Challenges are obstacles during project launch, planning, and scope definition, including market conditions, technical tasks, and stakeholder support. Addressing them is key to project success.
Market Challenge #
involves competition, shortages of supply, changes in consumer behaviour, demographics and psychographics, socio-cultural factors.
Project Challenge #
involves the solution to be designed, developed and delivered to solve a problem or address an opportunity within a given project.
Adopt Challenge #
It involves the importance of the human aspect of change, considers their need for support, and ensures a positive impact on all participants
