Engagement & Governance Tools

Engagement & Governance
Process Steps
Artifacts
Techniques #

Process Step	Artifacts	Techniques
1. Gate 1: Create a Vision?	Mission & Vision Statement Project Goals Gate 1 Decision Record	Stage-Gate Review Meeting Strategic Visioning Workshop Mountain of Tomorrow Strategic Mapping session
2. Explore the Background	General Company Description Problem Statement Stakeholder Register Assumptions, Constraints & Exclusions Initial Risk List	Stakeholder Analysis PEST Analysis Boundary Conditions Audit Sign-Mode Polarity Taxonomy
10. Approve Vision	Approved Scope Baseline Vision Approval Decision	Acceptance Surface Composite review Lite Governance steering
11. Gate 2: Conduct a Research?	Research Charter Gate 2 Decision Record	Value of Information Assessment Cost of Delay Assessment Confidence Assessment Decision Canvas Gate Approval Flow
12. Choose / Approve Research Methods	Research Plan Research Parameter Set Research Approval Decision	Research Approval Workflow
18. Project Launch Decision / Strategy Approval	Strategy Approval Decision Approved Strategy Package	Option Matrix Launch Readiness Index Quality Gate Business Gate
19. Gate 3: Calculate Costs & Benefits?	Gate 3 Decision Record Estimation Scope Directives	Stage-Gate Gate Review Conditional Gate Authorization Estimation Investment Authorization
20. Strategy & Resources Inputs	Resource Allocation Plan Budget Envelope	Estimation Track Dispatch
28. Project Implementation Decision	Implementation Decision Record Approved Project Budget	Stage-Gate Gate Review
29. Gate 4: Launch Project?	Gate 4 Decision Record Start-Phase Deliverables List	Stage-Gate Gate Review
30. Select Development Approach	Development Approach Selection Tailored Life Cycle Model	Methodology Tailoring Hybrid Life Cycle Agile Suitability Assessment Matrix Agile Suitability Filter Project Complexity Assessment
34. Approve Agile Contract	Contract Approval Decision Signed Contract	Multi-Level Approval Chain Continued Business Justification Check Procurement Approval Authority Tiering Definition of Done as Contractual Acceptance Standard
39. Approve Project Charter	Charter Approval Decision Signed Project Charter	Four-Option Charter Decision Model Charter Approval Gate
40. Gate 5: Plan in Detail?	Gate 5 Decision Record Required Planning Deliverables	Stage-Gate Gate Review Start-Phase Readiness Verification
41. Select Scheduling Approach	Scheduling Approach Selection Schedule Management Plan	Critical Path Method Critical Chain Method Rolling Wave Planning Cadence-Based Scheduling Velocity-Based Scheduling Flow-Based Scheduling Scheduling Methodology Alternatives Analysis
44. Approve Product / Sprint Backlog	Backlog Approval Decision Release Priorities	Backlog Approval Review Backlog Strategic Alignment Review INVEST Criteria
52. Approve Project Management Plan	PMP Approval Decision Signed Project Management Plan	Project Management Plan Approval Plan-Phase Governance Gate Review
53. Gate 6: Start Project Work?	Gate 6 Decision Record Escalation Thresholds	Stage-Gate Gate Review Performance Measurement Baseline Freeze
62. Gate 7: Keep Project on Track?	Gate 7 Decision Record Corrective Action Directives	Stage-Gate Gate Review Management by Exception Stage Tolerance and Exception Escalation Project Health Gate Review Performance-Threshold Trigger
65. Give Feedback on Product Increments & Project Deliverables	Governance Feedback Register Priority Change Requests	Stakeholder Feedback Collection
75. Receive Project Progress Reports	Governance Questions & Concerns Escalation List	Management by Exception Highlight Report
76. Approve Change Requests	Change Request Decisions Baseline Modification Authorization	Management by Exception Cumulative Change Impact Assessment
77. Gate 8: Deliver & Close Stage / Project / Sprint / Release?	Gate 8 Decision Record Conditional Requirements List	Stage-Gate Gate Review Closure Readiness Assessment Go/No-Go Release Recommendation
81. Accept Sprint Increment / Deliverables	Sprint Increment Acceptance Record	Conditional Acceptance
82. Accept Product Release	Product Release Acceptance Record Deployment Authorization	Release Readiness Review
90. Accept Stage Results	Stage Acceptance Decision Record Next Stage Authorization	Conditional Stage Acceptance Stage Tolerance and Exception Escalation
91. Accept Final Project Result Product / Service	Final Project Acceptance Record Benefits Realization Baseline	Formal Acceptance of Deliverables Project Success Determination Customer Satisfaction Confirmation
92. Gate 9: Transit Final Product / Service / Result	Gate 9 Decision Record Post-Implementation Review Schedule	Stage-Gate Gate Review Operational Readiness Review Gate 9 Transit Review